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5 Ways IT Can Help Small Businesses Reduce Costs

IT Can Help Small Businesses Reduce Costs

As technology forms the backbone of many modern organisations, businesses are increasingly looking to see how they can reduce costs through more efficient IT management.

The success of a businesses depends on a lot of different things – but two major factors spring to mind: The efficiency of their operations, and the optimisation of the bottom line. Nowadays, both of these factors can be controlled thanks to the ubiquity of technology in businesses – in particular, how technology is implemented and managed in the long term. We discussed this with TechQuarters, a provider of small business IT support London based companies have been working with for close to 13 years. Throughout their time in business, TechQuarters have seen the ways in which technology – and, by extension, technology support – has grown in importance for the average business. We asked them how IT support can be used by businesses to reduce their bottom line and become more cost efficient. Below are five examples that they provided us with…

  • Proactive Support

Most businesses and professionals will agree that technology is an integral part of their work in this day and age. Even before the COVID-19 pandemic placed greater dependence on virtual meetings and communications, the average office worker relied on a computer to complete their work, and mobile technology has even allowed people to work while they are out and about.

So, what do these dependencies mean? First and foremost, it means that a problem with a business’ technology can greatly affect their capacity to work. According to TechQuarters, much of their work providing business IT support London companies rely on has involved using proactive IT support to anticipate problems, so that they can be fixed as quickly as possible. This approach can help businesses reduce costly downtime.

  • Replacing Legacy Solutions

Technology moves rapidly, and things can quickly become outdated – namely hardware such as computers, laptops, and servers. Solutions in businesses that rely on hardware, such as server-based networks and infrastructure, as considered to be legacy solutions nowadays. This means that they are not inline with current technology trends, and they become increasingly costly for businesses to maintain. Many businesses mistakenly think that it would cost more for them to replace legacy systems than in would to maintain them.

We asked TechQuarters about the potential cost savings of replacing legacy solutions. They pointed to cloud computing as a prime example. Instead of businesses spending hundreds on replacing outdated network hardware every few years, they can pay a fraction of the cost for ongoing access to cloud computing, which is not only more cost-efficient, but stays up to date, is more easily scalable.

  • Revise Workflows

Technology has had a major influence of workflows for many decades already. Consider how much easier it has become to send a colleague a document, or to contact them remotely. Modern business workflows are deeply integrated with business technology, in fact, and modern IT support can help businesses achieve more efficient workflows. As touched upon in the previous section, replacing legacy systems in favour of faster, more flexible solutions can help businesses improve the accuracy and efficiency of workplaces (corresponding to better productivity).

We asked TechQuarters about how modern, tech-driven workflows help businesses save money. In their opinion, the main benefit lies with helping the businesses get more out of their time and their resources. In a sense, this is less of a cost reduction, and more a cost optimisation.

  • New Technology Implementation

If one thing has become clear from this piece, it should be that technology has massive potential for businesses. Modern organisations can get a lot from modernizing their infrastructure – and cost optimization and reduction is a major point. For instance, TechQuarters work providing IT support for legal firms has seen them providing these organisations with solutions like cloud storage, internet telephony, infrastructure as a service, and many other modern IT solutions. Implementing new technology to improve workflows and eliminate the need for hardware investment is a big part of how modern IT support helps businesses reduce costs.

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